For clinics and pharmacies · Saudi Labour Law

Everything about your staff,
and their pay, in one place

Attendance, leave, payroll and petty cash in one system

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End-of-service and leave computed to the law A bank transfer file prepared for upload to your bank
Branch rota · this month Fixed and rotating shifts
Pharmacist Assistant Cashier Nursing Reception
12345678
Branch shifts across the month
Shift Leave
What happens today
01

Attendance in a notebook, payroll in a spreadsheet

02

Leave requests lost in WhatsApp groups

03

At audit, nothing proves you complied

Chapter one

The employee file and its documents

One contract, one ID, one place. Every document is attached to the employee, with its expiry date and a reminder before it.

The contract and its annexes National ID or Iqama, and the professional licence Expiry dates and their reminders
The employee file and its documentsAbout
BA Bandar AlSubaieProcurement Specialist · Sales Active
AboutWorkDocumentsLeavePayrollAttendance
First nameBandar
Last nameAlSubaie
NationalitySA
Employee numberDEMO-011
Iqama2000000009
GenderMale
Work emailbandar.alsubaie@demo.jadwal.invalid
Mobile numberN/A
Work phoneN/A
Contract, ID and professional licence attached, with their expiry dates
The employee file · their details, contact and documents in one place
Chapter two

Time and place

Check-in from inside the branch perimeter, with the rota built in advance. Lateness, absence and overtime are read from the schedule itself, not from a notebook.

A geofence for every branch Fixed and rotating shifts Every change records who made it, when and why
Attendance report · Bandar AlSubaieJadwal Demo HQ · Sep 2026
Date Shift Status In Out Hours
Sep 2026 10Thursday Standard hours 9-5 Upcoming — — —
Sep 2026 09Wednesday Standard hours 9-5 Absent — — —
Sep 2026 08Tuesday Standard hours 9-5 Late 12:25 PM 08:00 PM 7h 35m
Sep 2026 07Monday Standard hours 9-5 Late 12:25 PM 08:00 PM 7h 35m
Sep 2026 06Sunday Standard hours 9-5 Absent — — —
Source: the app, inside the branch perimeter · every change is recorded with who made it, when and why
Attendance report · shift, in, out, hours worked, and how it was recorded
Chapter three

Everything that reaches the payslip

Attendance, leave, overtime and deductions gather into one payslip. The employee's GOSI share is computed, and a bank transfer file is exported, prepared for upload to your bank; its format is confirmed with your bank before the first payment.

The screen below is from the system, on demonstration data.
Payslip · Saad AlBaqamiSeptember 2026 · Pending
Basic5,200.00
Allowances1,950.00
Overtime121.88
Net6,638.13
Earnings
Basic salary+ 5,200.00
Allowances+ 1,950.00
Overtime+ 121.88
Total7,271.88
Deductions
GOSI (employee share) at the rate set in company settings− 633.75
Net pay6,638.13
The GOSI deduction is computed · a transfer file is prepared for upload to your bank
An employee payslip · earnings, deductions and net pay
Chapter four

The money that leaves before payday

Loans and floats: requested, approved, paid out, then recovered. Loan instalments are deducted from pay, and a float is settled with receipts. Four steps, each leaving a written trace.

01 The request The employee requests a loan or a float, and states the reason.
02 Approval Whoever holds the authority approves or rejects, and the decision is recorded with their name and the time.
03 Payment The payment is recorded against the loan or the float, with its proof of payment attached.
04 Recovery Loan instalments are deducted from pay, or settled outside payroll with proof of repayment. A float is settled with receipts or by returning the balance.
Chapter five

Who is allowed to do what

A line manager sees their own team. An accountant sees the payroll run, but not identity or bank details unless granted them. Sensitive data comes in three groups: identity, bank details and salary, each with its own permission. Permission is granted by role, withdrawn in one click, and a trace remains of who did what and when.

Screens from the system

Jadwal screens on demonstration data
Service desk · employee requests
Pending 2Approved 0Rejected 0Archived 0
Ticket Employee Type Summary Created Actions
T-L-007 MAMohammed AlOtaibi#DEMO-003 Leave Request Annual Leave · Sep 23 to Oct 22, 2026 (22 days) Sep 08, 2026 ApproveReject
T-L-008 SASara AlDosari#DEMO-004 Leave Request Annual Leave · Sep 27 to Oct 17, 2026 (15 days) Sep 08, 2026 ApproveReject
Showing 2 of 2 results · page 1 / 10Attendance corrections, leave, leave allowance and loans in one inbox
SAR 100.00#363296 · 2026-09-06
NAFT · fuelAwaiting review
AI read the receipt fields; a person reviews and approves them
Receipt numberAI
VendorAI
DateAI
SubtotalAI
VATAI
TotalAI
CategoryManual
Approve Reject Re-extract View image
Loans · repayment schedule8 / 12 paidSettle outside payroll
# Due Amount Paid Status
#6 Jun 01, 2026 256.59 SAR 256.59 SAR Settled outside payroll View proof
#7 Jul 01, 2026 256.59 SAR 256.59 SAR Settled outside payroll View proof
#8 Aug 01, 2026 256.59 SAR 256.59 SAR Paid
#9 Sep 01, 2026 256.59 SAR 0.00 SAR Scheduled
#10 Oct 01, 2026 256.59 SAR 0.00 SAR Scheduled
#11 Nov 01, 2026 256.59 SAR 0.00 SAR Scheduled
Instalments are deducted through payroll. A repayment the employee made directly is recorded for one or more instalments with "Settle outside payroll", with proof of each payment.

Labour Law articles, applied on the screen

The notes below point to articles of the law; they are not legal advice
Article 93 The deduction cap carries the excess to the following month
Article 109 Annual leave is 21 days, rising to 30 after five years
Articles 84-87 End-of-service is computed, never keyed in by hand
Article 87 The marriage and childbirth window: outside it, the calculation is refused
Article 107 An overtime hour is never paid below the statutory rate
Article 80 Dismissal without award requires a written reason
Mobile app

Your staff carry their schedule in their pocket

They check in from inside the branch perimeter, request leave, follow their float and their loan, and read their payslip and documents - in Arabic first.

Attendance Past attendance The shift roster Leave Floats Loans Pay Company documents
Download Jadwal HR on the App Store Get Jadwal HR on Google Play
Checked in
Leave requestAwaiting the branch manager
A line on the payslipTransport allowance
جدول
Today's shift · standard hours 9-5 Not checked in yet
Check in
My shift Leave request Payslip My documents
Inside the branch perimeter
Leave request
TypeAnnual leaveFromSep 23, 2026ToOct 22, 2026Duration22 working daysBalance before21 days
Submitted · awaiting the branch manager
Ticket T-L-007

Data and security

Hosted inside the Kingdom, in Riyadh
A separate database for every company
Nightly backups, off the server
Permissions by role
Exports fit for audit, in Arabic and English
Built to the principles of the Personal Data Protection Law

Your company's data and files are stored in Riyadh. Some supporting services, such as sign-in, notifications, email and the optional AI features, process limited parts of it, and that may happen outside the Kingdom under the Personal Data Protection Law. The providers, and where each processes data

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We show you the system on one branch's data, and answer your questions about attendance, payroll and petty cash.

We use these details only to answer your enquiry. See our privacy policy.

Prefer email? Write to us at info@jadwal.tech